🔹 Remote Online Notary in 2025: Top Trends Every Notary Needs to Know

Karynn Snow
May 6
3 min read

Updated: 2 days ago

The notary industry is evolving fast, especially for those working remotely. If you're a Remote Online Notary (RON) or thinking about becoming one, 2025 is shaping up to be a year of big opportunities—and a few challenges you need to be ready for.

In this post, we’re breaking down the top five trends that will impact Remote Online Notaries in 2025, from platform changes and AI innovations to expanding your services and building your notary network.

Whether you're brand new or a seasoned pro, this is your guide to staying ahead.

1. 🔄 The Changing Landscape of RON Platforms

Over the last year, we’ve seen several RON platforms raise their prices, go through rebrands, or even shut down completely. But that doesn’t mean the industry is slowing down—NotaryCam reported over 154,000 RON transactions in 2024 alone, signaling strong growth across the board.

📌 Pro Tip: Always back up your notary journal! If a platform closes unexpectedly, you don’t want to lose important records. Use an external hard drive or a secure cloud service.

Get an external hard drive here to backup your documents!

🛠️ Action Step: Regularly review your RON platform’s pricing and policies. Consider signing up with multiple platforms to reduce your dependency on a single provider.

2. 🤖 AI Is Reshaping the Notary Business

Artificial Intelligence is no longer a “someday” tool—it’s already here, and it’s changing the game for notaries.

RON platforms are integrating AI to:

Detect incomplete documents
Catch missing signatures
Prevent fraud with deepfake detection
Automate ID verification and compliance

But AI isn’t just for RON platforms—you can use it too. Tools like ChatGPT can help you write emails, create blog content, improve your SEO for your Google Business Profile, or schedule posts on social media. If you're not tapping into this power, you're leaving time and money on the table.

🛠️ Action Step: Start using AI tools like ChatGPT or Notion AI to streamline tasks. Use them to boost your marketing, automate content, or help manage daily business operations.

A great prompt to use to help you rank higher for SEO is: "Act as a local SEO expert. Write a compelling and keyword-rich business description for my Google Business Profile. I’m a remote online notary and mobile notary based in [City, State]. I also offer services like loan signings, apostille processing, wedding officiating, fingerprinting, and field inspections. The description should be professional, encourage trust, include location keywords, and help improve search visibility."

3. 💼 Expand Your Notary Services

Want to increase your income and stay booked even during slow periods? Consider adding these services to your notary business:

Field Inspections for insurance or lending companies
Wedding Officiating (available in many states)
Mobile Fingerprinting for employment and background checks
Apostille Processing for international document use
Document Translation (especially valuable in multilingual communities)

These add-ons not only diversify your revenue but also protect your business from market shifts.

🛠️ Action Step: Check your state’s requirements and consider certification programs to add new services confidently.

4. 🤝 Build a Powerful Notary Network

Your network is one of your greatest business tools. Whether it’s local meetups or Facebook groups for notaries, being connected can lead to referrals, partnerships, and new learning opportunities.

📌 Pro Tip: When you're unavailable, a strong referral network ensures your clients are still taken care of—while keeping you top-of-mind for the next opportunity.

🛠️ Action Step: Join notary Facebook groups, attend state or local notary meetups, or create your own accountability circle with other notaries in your area.

5. 🎓 Join My Live RON Training Class

If you're feeling overwhelmed or not sure where to start with Remote Online Notarization, I'm hosting a live RON training class next Saturday! We’ll walk through everything from choosing a platform to best practices for online notarizations.

📣 Early bird pricing ends today, May 6th!

🛠️ Action Step: Register now to save your seat and get exclusive resources to help you launch or scale your RON business.

💬 Final Thoughts

2025 is the year to go from “just getting by” to fully thriving as a Remote Online Notary. By embracing AI, diversifying your services, and staying informed about platform changes, you'll be better positioned to serve clients—and grow your income.

💡 If you found this helpful, share it with another notary! And don’t forget to check out my YouTube channel, Side Hustle Seattle, for weekly notary and business-building tips.